Amundsen Davis, LLC is a full‑service business law firm with 260 attorneys. Headquartered in Chicago, we are one of the fastest‑growing law firms in the Midwest. We understand the entrepreneurial mindset that drives our clients’ business decisions, and we use this insight to respond to their needs creatively, efficiently, and pragmatically. Our firm handles the transactional, labor and employment, and litigation needs of companies across the United States. With deep experience in both litigated and transactional matters, we offer a uniquely well‑rounded partnership for your business. Amundsen Davis has offices in: Chicago, Crystal Lake, St. Charles, and Rockford, IL; Cleveland and Columbus, OH; Milwaukee, Appleton, Brookfield, Green Bay, and Madison, WI; St. Louis, MO; and Indianapolis, IN.

Summary

Provides reception, office services, and administrative support to ensure smooth daily operations and excellent client service. Manages multiple tasks in a fast-paced environment with professionalism and attention to detail.

Key Responsibilities

• Reception: Open/close reception, greet visitors, manage phones, schedule conference rooms, validate parking.

• Office Services: Maintain office equipment and supplies, coordinate access cards, disinfect high-touch areas.

• Records: Organize, catalog, and dispose of records per firm policy.

• Conference Rooms: Reset rooms after meetings, clean surfaces, restock supplies.

• Kitchen: Set up/tear down coffee, restock beverages and supplies, maintain cleanliness.

• Mail/Packages: Sort/distribute incoming mail, process outgoing mail, route checks, manage subscriptions.

• Building Maintenance: Report issues (lighting, HVAC, cleaning) and coordinate with vendors.

• Administrative Support: Prepare folders, stuff envelopes, assist with projects for legal/admin teams.

Competencies

• Adaptable, organized, and detail-oriented.

• Strong communication and proofreading skills.

• Collaborative and client-focused.

• Proficient in Microsoft Office and office technology.

• Maintains confidentiality and ethical standards.

Requirements

• High School Diploma/GED required

• 3–5 years’ relevant experience (legal environment preferred).

• Typing speed: 60+ WPM.

• Ability to lift up to 50 lbs and perform physical office tasks.

What We Offer

• Competitive pay ($25.00 - $27.00 an hour)
• In-Office Work Schedule
• Part-time
• Supportive, team-focused environment
• Professional growth

Amundsen Davis, LLC is an Equal Opportunity Employer. We support and encourage workforce diversity. We do not discriminate because of an individual’s race, color, religion, gender, national origin, sexual orientation, gender identity or expression, ancestry, citizenship, creed, marital status, veteran status, age, family care giving responsibilities, genetic profile or predisposition, pregnancy or disability with respect to hiring, promotion, firing, compensation, or other terms, conditions, or privileges of employment.